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STATUTE -
E.F.U.C.A.
ARTICLE I - AIMS AND FUNCTIONS
ARTICLE II - HEADQUARTERS AND OTHER OFFICES
ARTICLE III - MEMBERS
ARTICLE IV - ORGANS
ARTICLE V - GENERAL ASSEMBLY
ARTICLE VI – THE EXECUTIVE BOARD
ARTICLE VII - SECRETARIAT
ARTICLE VIII - CONCILIATION COMMISSION
ARTICLE IX - EUROPEAN MOBILITY PROGRAMME
ARTICLE X - PROCEDURES
ARTICLE XI – FINANCE AND PATRIMONY
ARTICLE XII - EXTERNAL RELATIONS
ARTICLE XIII - AMENDMENTS AND DISSOLUTION
Article XIV -
AUTHORISATION
Setting up FRACCU
STATUTE
OF THE EUROPEAN FEDERATION OF
UNESCO CLUBS, CENTERS AND ASSOCIATIONS
We, the representatives
of UNESCO Clubs, Centers and Associations in the countries of the Europe Region:
reaffirming our support for the Constitution, ideals and principles of UNESCO;
defining the Europe Region as a space for different cultures and civilizations
with common values, in line with the views held by UNESCO; realizing the need
for respect of cultural diversity, and in an effort to collaborate for the
promotion of the common purpose of European solidarity, peace and development in
order to secure the effective implementation of UNESCO ideals and principles;
taking advantage of the possibility offered by article 10 section 1 of the
statutes of WFUCA (World Federation of UNESCO Clubs, Centers and Associations).
We,
(Name of
organization, Country, Name / Position, ID No.,
Signature)
Belarus Association of
UNESCO Clubs
Republic of Belarus, Ul. Kabushkina, 18 Minsk, P.O. Box 432, Minsk 220050
Aliaksandr Karankevich,
President
M.P. 0980594
Armenian Federation
of UNESCO Clubs
Armenia, 53 Mashtots Ave, Yerevan, 375009
Mher Gabrielyan,
President
A.E. 0633635
Moldavian Federation
of UNESCO Clubs
Republic of Moldova, Str. Puskin nr. 34, Kishinew,
Renata Verejanu,
President
A 88011978HDA
Clube
UNESCO da Cidade do Porto
Portugal, R. Dr. Ricardo
Jorge, 19-2 (5.3.), Porto,
Silvio Loureiro Correia de Matos,
President
G 012581
Clube
UNESCO da Cidade do Porto
Portugal, R. Dr. Ricardo
Jorge, 19-2 (s.3.), Porto,
Julio Manuel Sousa e Santos,
Vice-President
E 516634
Club UNESCO Zagreb
Croatia, Svacicev trg 8,
10000 Zagreb
Visna Jezic,
Vice-President
06481342
Nationalen
Nancen Expeditionen Club UNESCO
Bulgaria, Pl. Narodno
Sobranie, N. 10, Sofia 1000,
Eduard Grozdanov Geshev,
President
308354726
Greek Federation of
Clubs, Associations and Centers of UNESCO
Greece, Pireu, 185, 32,
Karaiskou 98
John Maronitis,
Secretary General
0313848
Federaţia
Română a Asociaţiilor, Cluburilor şi Centrelor UNESCO
Romania, Str. Calea Plevnei
61, Sect.1, Bucureşti
Daniela Popescu,
Vice-President
000524708
Polska
Federacja Klubor i Centron UNESCO
Poland, 31-135 Krakow, ul.
Batorego 12
Boguslawa Matwjiow,
President
AA 3013948
UNESCO Platform VZW
Belgium, Edg. Farasijnstraat
32; B-8670 Koksijde
Jean Pierre Dehouck,
President
8670 - Koksijde
Italian Federation
of UNESCO Clubs
Italy, Via Maggio 6, 50132
Firenze
Marialuisa Stringa,
Secretary General
209597 P
Cyprus Federation of
UNESCO Associations and Clubs
Cyprus, P.O. Box 51943,
Limassol
Ninetta Kazantzi,
Secretary General
C240109
Spanish
Confederation of UNESCO Associations, Centers and Clubs
Spain, C / Andalucia, no.
23, 04250 Almeria
Juan Antonio Vera Casares,
Prime Vice-President
40295038 G
French Federation of
UNESCO Clubs
France, 2, rue Lapeyrère,
75018 Paris
Jean Lamotte,
Treasurer
96AF90100
UNESCO Club of Malta
Malta, 5 Censu Borg Str.,
Hamrun, HMR 06
Albert Rutter,
President
463622
Hereby create within
WFUCA an international non-governmental organization, that is a regional branch
of WFUCA, which will be called "European Federation of UNESCO Clubs, Centers and
Associations (EFUCA)", according to the availability certificate no.
3403/12.02.2001 issued by the Romanian Ministry of Justice, and called below the
Federation or the European Federation.
To this effect, have decided to adopt the following statutes:
ARTICLE I. - AIMS AND
FUNCTIONS
Section 1 - Aims
The aims of the European
Federation are as follows:
a) To promote the
ideals, objectives and programs of UNESCO;
b) To reinforce and
develop, in liaison with WFUCA, the movement of UNESCO Clubs, Centers and
Associations within the Europe Region;
c) To promote the
cooperation of UNESCO Clubs, Centers and Associations within the Europe Region
through joint programs and projects in a spirit of international understanding
and solidarity, particularly in the following areas:
1. Human Rights,
Democracy, Justice and Peace;
2. Education and Culture;
3. Inter-cultural dialogue;
4. Development and Environment;
5. Communication;
6. Natural and Cultural Heritage (both tangible and intangible);
7. Science and Technology;
d) To participate in
the coordination of the programs and actions of WFUCA in the Europe Region and
facilitate their implementation;
e) To participate in
lifelong education and training of active citizens for a Europe of
cooperation, democracy, solidarity and peace.
The Federation is
established for an indefinite duration.
Section 2 - Functions
To achieve these aims,
the European Federation will exercise the following functions, particularly in
cooperation with WFUCA:
Discover, identify and
build new spaces for cooperation within a European Mobility Program called
"Knowledge of Europe", “e-Europe”, to assist, apply, develop and promote all
available and suitable programs that comply with the ideals and objectives of
UNESCO;
To assist in the
establishment of information, documentation and exchange networks, including new
technologies, between UNESCO Clubs, Centers and Associations;
To promote exchanges,
youth work camps and meetings on a thematic and inter-generations basis at
European level;
To organize workshops
offering training in UNESCO objectives and UNESCO Club methods intended mainly
for the youngest Club members;
To develop cooperation
and consultation with the Council of Europe and the European Union, as well as
with associations having a consultative status with these institutions.
ARTICLE
II - HEADQUARTERS AND OTHER OFFICES
The Headquarters of the
Federation are located in the country of the Executive Secretariat.
Headquarters may be transferred by decision of the General Assembly by a
majority of two thirds of the members present and voting.
ARTICLE III - MEMBERS
Recognition of membership
is based on three principles:
a) The reality of the
commitment and action within the movement of UNESCO Clubs, Centers and
Associations.
b) The diversity of the European political, territorial and cultural contexts.
c) Representativeness within the civil society.
Section 1 - Types of
membership
The Federation is
composed of the following members, each residing and operating in a country of
the Europe Region, as defined by the UNESCO:
a) Active members:
- Confederations, Federations, Coordination bodies and Fora of UNESCO Clubs,
Centers and Associations at the national level;
- The Clubs, Centers and Associations providing a national representation in the
absence of a competent National Federation.
Active members must comply with all the requirements mentioned in Article III,
but in no case may an active member act in this capacity at two different
geographical levels. There can be no double representation within the EFUCA
b) Associate members:
Regionally, or non-regionally grouped Clubs, Centers and Associations, provided
they have an important regional impact or that they are project or program
coordinators.
c) Partner members:
International Non-Governmental Organizations maintaining relations with UNESCO,
other UN agencies, or with European Institutions.
d) Honorary Members:
Persons or organizations having participated in a decisive and exemplary manner
in the European UNESCO Clubs, Centers and Associations movement or in the work
of the European Federation of UNESCO Clubs, Centers and Associations.
e) Advisory Members:
National Commissions for UNESCO.
Section 2 - Conditions of
Admission
a) All requests for
admission as active or associate members are to be addressed to the Executive
Secretary, who submits the requests to the Board for decision.
b) Requests for admission
as active or associate members must be accompanied by a dossier including the
motivation and all documents considered of interest to enable the Board to take
a decision. In this connection the dossier may also include a viewpoint, on a
consultative basis, from the National Commission for UNESCO.
c) The request to become
an associate member may be presented at any time but must be renewed at each
ordinary session of the General Assembly.
d) As mentioned in
section 1, consideration of the diversity of the European situation will in no
case authorize double representation, representation being allowed only for
countries recognized by UNESCO within EFUCA.
e) The Board reports on
the decisions taken concerning admission of members to the General Assembly.
Section 3 - Resignation
of membership
a) Any member of the
European Federation who wishes to withdraw must notify the Executive Secretary
in writing. The withdrawal will take effect one year after the reception of
notice. The member withdrawing must previously fulfil all financial obligations
and duties outstanding.
b) Members whose
activities are incompatible with the aims of the Federation or of UNESCO can be
excluded by the General Assembly following a vote with a majority of two/thirds
of the active voting members present, provided the proposed exclusion appears on
the agenda. The member in question will be given the opportunity to speak before
the voting takes place.
ARTICLE IV - ORGANS
The main bodies of the
European Federation are:
1. The General
Assembly.
2. The Executive Board.
3. The Secretariat.
4. The Auditor.
ARTICLE V - GENERAL
ASSEMBLY
Section 1 - Composition
The General Assembly is
the supreme body of the European Federation and is composed of delegates duly
appointed by each active and associate member.
The associate members
form a college with only one vote. Partner, Honorary and Advisory members may
participate as observers.
Section 2 -
Representation of WFUCA and UNESCO
a) The President, members
of the Executive Board, Secretary-General and the Treasurer of the WFUCA are
invited as observers, in a consultative capacity, to each General Assembly.
b) UNESCO is invited to
be represented by one or two observers with consultative capacity at each
General Assembly.
Section 3 - Credentials
Committee
A Credentials Committee
appointed by the General Assembly verifies the credentials of the delegates
prior to their admission, in the light of the recommendations of the Board, and
reports on them to the General Assembly.
Section 4 - Functions of
the General Assembly
The General Assembly,
having full powers, is the highest authority regulating all matters that are not
foreseen in the present Statutes. It also constitutes a mechanism of
coordination and integration of the programs of the Federation. It ensures, in
particular, the following functions:
a) Adoption of Internal
Regulations.
b) Definition of the
guidelines of the Federation in harmony with the general policy of WFUCA and
UNESCO.
c) Approval of the
activity report prepared by the Executive Secretary and of the financial report
prepared by the Treasurer for the period elapsed since the previous General
Assembly.
d) Adoption of the
program and budget proposed by the Board for the period until the following
General Assembly.
e) Evaluation of the work
of the different bodies.
f) Election of the
President, the Executive Secretary and the Treasurer, in the first round, by the
absolute majority of the active voting members present, from amongst the
candidates submitted by the active members of the European Federation.
Candidatures for the position of Executive Secretary should be submitted with a
supporting dossier including a plan of establishment of the Secretariat. The
positions that are not covered in the first round with an absolute majority,
will be the object of a second round with a simple majority.
g) Election of the three
Vice-Presidents and the two other members of the Board, from amongst the
candidates submitted by the active members of the European Federation, in one
round, from a list containing five names. Candidates receiving the largest
number of votes will be Vice-Presidents and the two remaining will be the other
members.
h) Each active member or
a group of active members may present candidatures to two different positions,
the first candidature elected being retained. The presented candidates must be
accepted by the delegation of their own country.
i)
An equitable geographical distribution will be applied in these elections.
j) The associate members
present and voting, a minimum of three, will make up a college that will elect
their representative on the Board by simple majority.
k) Election of the
Honorary Members as proposed by the active members or the Executive Board.
l) Designation of the
Auditor as proposed by the active members or the Executive Board.
m) Election of the three
members of the Conciliation Commission, to be chaired by the candidate elected
with the largest number of votes.
n) General debate on the
policy and programs of the Federation
o) Relieve the Board and
Executive Secretary
Section 5 - Ordinary
Sessions
1. The General Assembly
meets in ordinary session once between two World Congresses of WFUCA. The
General Assembly sets the date and venue of its next session. If required, the
Executive Board may take this decision.
Section 6 - Extraordinary
Sessions
1. The President may
convene the General Assembly in an extraordinary session if a resolution to that
effect is adopted by two thirds of the members of the Board, or at the request
of two thirds of the members of the Federation, amounting to a simple majority
of active members.
2. Only the matters for
which the extraordinary session was convoked will be dealt with.
Section 7 - Agenda of
Ordinary Sessions of the General Assembly
1. The Board shall draft
a preliminary provisional agenda, which must be communicated to all members at
least three months prior to the opening of an ordinary session.
2. The members will
submit their observations at least six weeks prior to the opening of the
session.
3. The Board shall then
draft, based on observations and proposals received, a provisional agenda, which
will be communicated to members and observers three weeks before the session.
Section 8 - Office of the
General Assembly
The members of the office
of the General Assembly, i.e. the President, Vice-Presidents and three
rapporteurs are elected by the duly accredited delegates during the first
plenary session of the General Assembly.
ARTICLE VI – THE
EXECUTIVE BOARD
Section 1 - Composition
The Board is composed of:
1. The President, three
Vice-Presidents and two other members, the Executive Secretary and the
Treasurer, duly elected by the General Assembly in an ordinary session.
2. The Vice-President and
the member representing the Europe Region on the Executive Board of the WFUCA,
as ex officio members with a right to vote.
3. A representative of
all associate members.
4. An Honorary Member of
the European Federation, in a consultative capacity.
A) The members of the
Board take up their duties immediately after the end of the work of the General
Assembly and perform their duties during a period of four years until their
successors are elected during the next ordinary session of the General Assembly.
B) Each member of the
Board acts in his/her personal capacity.
C) When a member of the
Board cannot perform his or her functions until the end of the term, the Board
will appoint another person for the remaining period.
D) A representative of
UNESCO is also invited to take part in the work of the Board in a consultative
capacity.
Section 2 - Duties of the
Executive Board
The Board is accountable
to the General Assembly for the accomplishment of the objectives of the
Federation and, in particular:
a) It applies the
decisions of the General Assembly.
b) It examines, submits
and recommends to the General Assembly the draft of program and budget of the
European Federation, drafted by the Executive Secretary and Treasurer
respectively, for a period of four years.
c) It proposes two
candidates for the position of Auditor to the General Assembly.
d) It drafts the
provisional agenda of the General Assembly.
e) It approves the annual
program and budget prepared by the Executive Secretary and the Treasurer and
oversees the follow-up of its implementation by the Executive Secretary and
Treasurer.
f) It prepares and
proposes to the General Assembly the draft Internal Regulations.
g) It performs other
duties of the Board, as defined in the present statutes.
h) It takes decisions
concerning conflicts and litigations based on advice from the Conciliation
Commission
Section 3 - Duties of the
Members of the Board
1. President
His/her duties are, among
others, the following:
a) To convene, chair and
lead the meetings of the Board. To apply the policy of the European Federation.
b) To represent the
European Federation in foreign commitments with all other institutional and
associate partners, particularly at a European level; specifically, with the
Council of Europe and the European Union.
He/she commits the
European Federation with his/her signature on all documents.
c) He/she is assisted,
and may be represented in his/her duties, by the Vice-Presidents.
2. Executive Secretary
His/her duties are, among
other, the following:
a) To submit to the Board
all proposals concerning the personnel of the Secretariat.
b) To supervise the
proper implementation of the program.
c) To prepare the draft
program, to study the requests for the labeling of programs taking into account
the guidelines of both the European Federation and WFUCA.
d) To present to the
Board an annual report on the activities of the European Federation.
e) To draft the activity
report on the four-year period between the sessions of the ordinary General
Assembly.
3. Treasurer
His/her duties are, among
other, the following:
a) Fund raising for the
implementation of projects.
b) Preparation of the
draft budget.
c) Implementation of the
budget, opening of accounts and follow-up on accounting operations.
d) Draw up an income
statement for each financial year of the European Federation.
e) To prepare the
financial report for the four-year period preceding the session of the ordinary
General Assembly.
Section 4 - Ordinary
Sessions
The Executive Board
convenes an ordinary session at least once a year.
Section 5 - Extraordinary
Sessions
The Board may convene an
extraordinary session at the request of the President or of at least two thirds
of its members.
ARTICLE VII -
SECRETARIAT
1. The Secretariat
headquarters are established in the country of the Executive Secretary for the
duration of his/her mandate.
2. The Secretariat is
composed of the required personnel and is supervised by the Executive Secretary
and the Treasurer.
3. The employment and
dismissal of personnel depends on the proposal of the Executive Secretary and
must have the approval of the President. In case of disagreement, the decision
lies with the Board.
4. In carrying out their
duties, the Secretariat personnel should not seek or receive any instructions
from any non-members of the Board or any other authority external to the
European Federation.
5. The President, the
Executive Secretary and the Treasurer are responsible for the management of the
Secretariat and to this end must be in regular contact.
6. The Auditor shall:
- check the way in which
the patrimony of the Federation is managed;
- draft and submit
reports to the General Assembly;
- perform other duties
stipulated by the law or by the Executive Board.
ARTICLE VIII -
CONCILIATION COMMISSION
1) The Conciliation
Commission is composed of three persons. They are elected by the General
Assembly for a four-year mandate. These persons should possess a wide experience
of the movement and a good knowledge of its operation. The General Assembly
delegates to the Executive Board the follow-up and funding of the Commission.
2) All litigation or
conflict between members may be submitted to the Conciliation Commission. The
Board may submit to the Commission any litigation or conflict between members of
the Federation. Litigation or conflicts between members and the Organs, between
Organs or within Organs are the exclusive responsibility of the General
Assembly, which may, as the case may be, and in accordance with the established
procedures, be convened to an extraordinary session.
3) The members of the
Conciliation Commission may not hold any other mandate within the European
Federation.
4) The Conciliation
Commission investigates the cases submitted to it by the Executive Board and
tries to reach a friendly agreement between parties. If it fails to do so, it
issues an opinion on the conflict or litigation to be resolved and submits it to
the legally competent body.
5) Decisions within the
Conciliation Commission are taken by consensus and the duty of minute-drafting
is to be rotated among members.
6) The members of the
Conciliation Commission may not receive instructions from any other party and
are endowed with the most extended powers. The members of the Federation, its
bodies and the members of the latter are in duty bound to offer any assistance
requested.
7) The management
expenses of the Conciliation Commission are covered by the EFUCA. The
Conciliation Commission decides on its own expenditure within a duly established
budgetary framework, which it shall justify to the Board.
8) If the case arises,
the Executive Board should report to the General Assembly on the activities of
the Commission (including their financial aspects) for the duration of its
mandate.
ARTICLE IX - EUROPEAN
MOBILITY PROGRAMME
Section 1
This program comprises a
series of projects with themes drawn from the various fields of action of
UNESCO. The emphasis is on interaction of the themes already mentioned within a
network structure and without any formal limitation, under point c) of Section
1, Article I.
Section 2
a) The project, with a
duly defined theme, is planned on the basis of proposals contributed by Clubs
working in the related field in Europe.
b) Each project has a
transnational partnership dimension. Its duration is set according to the
objectives and aims to be achieved.
c) Project approval is
the responsibility of the European Federation.
d) Each project has its
own budget. Funding is provided through the European Federation and the members
responsible for the management of the project budget, as well as by
participating UNESCO Clubs, Centers and Associations.
e) The coordination,
implementation and the responsibility of launching the project is entrusted to a
member of the European Federation.
Section 3
The various project
leaders may take part in the Board sessions in a consultative capacity, when
their presence is required.
ARTICLE X - PROCEDURES
Section 1 - Quorum
1. At plenary sessions of
the General Assembly, the quorum is formed by the simple
majority of active members present or represented.
2. On the Executive
Board, the quorum is constituted by the presence of at least 6 of its elected
members.
Section 2 - Decisions
1. The decisions of the
General Assembly are taken by absolute majority of the members.
2. The decisions of the
Board are adopted by a simple majority of those present and voting. In the case
of equal numbers of votes, the President has a casting vote.
Section 3 - Voting
a) Every active member of
the European Federation has a vote at the General Assembly.
b) Associate members
present and voting, with a minimum of three, form an electoral college, electing
by simple majority the representative of the associate members on the Board.
c) Each member of the
Board has one vote.
Section 4 - Notification
a) General Assembly
The President will notify
members of each session of the General Assembly, within the following delays, to
facilitate the designation of delegates.
1. Ordinary Sessions of
the General Assembly will be announced at least three months in advance. The
provisional agenda will be at that time submitted to the members;
2. Delegates and
observers will be notified of admission six weeks before the General Assembly is
held.
3. Notification of an
extraordinary session is given at least two months in advance. The notification
indicates the reason for calling the session.
b) The Executive Board
The President notifies
Board members about Board sessions within the following delays:
1. Notice of an ordinary
session is to be given at least ten weeks in advance; the provisional agenda of
this session is communicated to members of the Board.
2. The notification of an
extraordinary session is to be given at least four weeks in advance. The
notification also indicates the reason for convening the session.
Section 5 - Working
Committees.
The Federation can set up
Working Committees, according to its needs. These committees adopt their own
internal regulations.
ARTICLE XI – FINANCE
AND PATRIMONY
Section 1 - Resources.
The annual income of the
Federation is composed of:
a) Membership fees.
b) Public funding and
contributions from national, regional and international organizations.
c) Revenue from special
activities and European resources.
d) Subsidies,
sponsorships, contributions and donations
e) Other income
Section 2 - Payment of
membership fees.
1. The scale of
membership fees payable each year by the members is established by the General
Assembly at the proposal of the Executive Board.
2. The Board sets up the
appropriate mechanisms for collection and administration of the Federation's
resources.
Section 3 - Financial
Report
The Treasurer establishes
for each financial year, corresponding to the calendar year, an income statement
of the European Federation, which he/she submits to the Board for examination.
An Auditor verifies this annual financial statement.
Section 4 - Arrears in
membership fees payable
The Board may prevent
members who do not keep their annual payment of membership fees up to date from
exercising their rights.
Section 5 – Patrimony
The Patrimony will
include:
-Real estate and assets
-Cash
-Other goods.
The initial patrimony is
ROL 25,000,000.
ARTICLE XII - EXTERNAL
RELATIONS
The Federation maintains
close relations with the Council of Europe and the European Union, in
coordination with WFUCA, with UNESCO and the United Nations. It cooperates with
other international, regional and national organizations in all areas of common
interest.
ARTICLE XIII -
AMENDMENTS AND DISSOLUTION
Section 1 - Amendments
1. Amendments to the
present Statutes may be proposed by a member or by the Executive Board.
2. The Board must receive
any proposal of modification of the Federation’s Statutes at least one year
before the ordinary session of the General Assembly.
3. These proposals, along
with the remarks of the Executive Board, will be communicated to the members at
the same time as the provisional agenda of the ordinary session, at least three
months before the opening of the ordinary session of the General Assembly.
4. The amendments to the
present Statutes may only be adopted by the General Assembly following a vote
with a majority of at least two thirds of the members present and voting. The
amendment comes into force from the moment it is adopted.
Section 2 - Dissolution
1. A General Assembly
convened to decide on the dissolution of the European Federation must be
composed of at least two thirds of the active members.
2. Such decisions must be
approved by two thirds of members present and voting.
Article XIV
- AUTHORISATION
This is to authorize Mrs.
Maxim Victoria or/and Mrs. Iacob Paula to take all necessary measures and to
sign all the documents needed to obtain the status of legal person for the
European Federation of UNESCO Clubs and Associations and to open the bank
account needed for the initial patrimony.
This statute will come
into force once signed.
Drafted by legal advisor
Maxim Victoria in 8 (eight) copies in the Romanian Language today, February 18,
2001 at the UNESCO Center Buşteni, Bd. Libertăţii nr. 93, Prahova County,
Romania.
There were translated and
legalized copies for all the signatories.
The Statute are part of
the Establishing Act, authenticated and registered under No. 138/18.02.2001, by
public notary Dănescu Petruţa, Bd. Libertăţii, no. 135, Prahova County, Romania.
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